Plymouth Malayalee Cultural Community (PMCC) ("we", "our", or "us") is committed to protecting the privacy and personal information of our members, volunteers, event participants, and website visitors.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website or become a PMCC member.

1. Who We Are

Plymouth Malayalee Cultural Community (PMCC) is a non-profit community organisation based in Plymouth, United Kingdom.

Website: www.pmccuk.org

Email: info@pmccuk.org

2. Information We Collect

Depending on your interaction with PMCC, we may collect:

- Full name

- Address

- Email address

- Mobile telephone number

- Date of birth (where required)

- Family member details (if provided for family membership)

- Emergency contact details (where applicable)

- Membership information

- Event registrations

- Volunteer information

- Photographs and videos taken during community events (with appropriate notice)

- Website technical information such as IP address, browser type, device information, cookies, and website usage statistics.

We only collect information that is necessary for the administration and operation of PMCC.

3. How We Use Your Information

We use your personal information to:

- Process and manage membership

- Verify membership eligibility

- Communicate important community announcements

- Organise community programmes and events

- Manage event registrations

- Issue membership cards

- Maintain membership records

- Respond to enquiries

- Improve our website and member services

- Meet legal and regulatory obligations where applicable.

We do not use your personal information for commercial marketing.

4. Sharing Your Information

PMCC does not sell, rent, trade, or share your personal information with third parties for marketing purposes.

Your information may only be shared:

- With authorised PMCC office bearers who require access to perform official duties

- With trusted service providers supporting PMCC operations (where appropriate and under confidentiality obligations)

- Where required by law or legal process

- With your consent.

5. Data Security

We take appropriate technical and organisational measures to protect your personal information.

These measures include:

- Secure HTTPS encrypted website connections

- Restricted administrator access

- Strong password protection

- Regular website updates

- Secure server hosting

- Limited access to authorised office bearers only

- Routine monitoring and security reviews.

Although no online system can guarantee absolute security, PMCC takes reasonable steps to safeguard personal information.

6. Data Retention

We retain personal information only for as long as necessary to administer membership, meet legal obligations, resolve disputes, and maintain community records.

When information is no longer required, it is securely deleted or anonymised.

7. Your Rights

Under the UK General Data Protection Regulation (UK GDPR), you have the right to:

- Request access to your personal information

- Request correction of inaccurate information

- Request deletion of your information where legally appropriate

- Request restriction of processing

- Object to certain processing activities

- Request a copy of the information we hold about you

- Withdraw consent where processing is based on consent.

Requests should be sent to info@pmccuk.org.

8. Cookies

Our website may use cookies to improve user experience, website functionality, and website analytics.

You may manage cookie preferences through your web browser settings.

9. Children's Information

Where children's information is collected as part of a family membership or event registration, it is provided by a parent or legal guardian and used only for legitimate community purposes.

10. Photographs and Videos

PMCC events may be photographed or recorded for community news, newsletters, social media, and promotional purposes.

If you do not wish to appear in photographs or videos, please notify an event organiser before or during the event, and we will make reasonable efforts to respect your request.

11. Data Breaches

If PMCC becomes aware of a personal data breach that may affect members, appropriate action will be taken promptly in accordance with applicable UK data protection laws.

12. Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact:

Plymouth Malayalee Cultural Community (PMCC)

Email: info@pmccuk.org

Website: www.pmccuk.org

13. Changes to this Privacy Policy

PMCC may update this Privacy Policy from time to time to reflect changes in legal requirements or organisational practices.

The latest version will always be published on our website with the effective date shown at the top of this document.